The Wash Book

Pricing

Free to start. Pay when you need more.

Tracking your units is free and stays free. Basic adds scheduling and invoicing. Pro adds the tools for managing a crew. Each paid plan comes with a few users, and anyone past that is a few dollars a month.

New accounts get 14 days of Pro to look around, no card. After that you’re on Free unless you pick a plan, and nothing you set up goes away.

Free for good

Free

One office login, five crew logins

$0forever

no card needed

For getting the unit numbers off paper. Set up your yards, the crew log what they wash, and the counts are waiting for you at the end of the week.

Start free
  • Your yards and the units at each one
  • The crew log washes on their phone
  • Every wash on record: who, where and when
  • Counts by unit type for your invoices
  • Bring it all in from a spreadsheet

Basic

Three users included

$79per month

or $869 a year, one month free

For a small crew that wants the week’s washes to turn into invoices without anyone typing them up. $12 a month for each user after three.

Start free trial
  • Everything in Free, plus
  • Scheduling, with each yard’s regular visits
  • Yard notes the crew see before they start
  • Your rates and weekly invoices
  • QuickBooks Online
  • Maintenance on your equipment
  • Your weekly, monthly and yearly numbers
  • Crew never see your prices
Recommended

Pro

Five users included

$249per month

or $2,739 a year, one month free

For a company with a crew to schedule, check up on and pay. $15 a month for each user after five.

Start free trial
  • Everything in Basic, plus
  • Quality inspections and a record for each person
  • Time clock, timesheets and time off
  • Time on site from your vehicle tracker
  • Sales pipeline and proposals
  • Booking pages for your customers
  • And more

On Basic and Pro, anyone who can sign in counts as a user, crew or office, and there’s no cap. Add someone partway through and you pay for the rest of the period, prorated: on your next bill if you pay monthly, or right away if you pay yearly.

Getting set up

Set it up yourself or have us do it. Either way there’s nothing to pay but your plan.

Do it yourself

Every plan comes with the import spreadsheet, a walkthrough on every page, the help chat, and email support.

An onboarding call

About an hour on video. We set up your yards, rates and first week’s schedule with you and get the crew signed in. Free.

We move your data in

Send us your spreadsheets or an export from another app and we’ll load the customers, yards, units, rates and schedules. Free.

Help after that

Questions once you’re up and running go to the help chat or to us by email, for as long as you’re with us. Free.

Common questions

Is the free plan really free?

Yes. There’s no card and no end date. You get your yards and their unit lists, the screen the crew log washes on, the full wash history and the counts by unit type, with one office login and five crew logins. If you outgrow it, pick a plan and everything carries over.

Which plan should I pick?

If you just want to know which units got washed, Free. If you want the schedule and invoices handled too, Basic. If you’ve got a crew to manage, with inspections, hours and time off, Pro. You can switch from inside the app whenever you like, and nothing moves you automatically.

Who counts as a user?

Anyone who can sign in, crew or office. Someone without an email address can’t sign in, so they don’t count, and archiving a person frees their seat the same day. Basic and Pro have no cap. Free has one office login and five crew logins.

When is a new user added to the bill?

When you add them. You pay for the rest of the billing period, prorated. On a monthly plan that goes on your next invoice, so nothing is charged that day. On a yearly plan it’s charged right away. If you remove someone, they stay on the bill until the period ends, with no refund.

Is there a yearly price?

Yes, and it’s eleven months’ price for twelve. Basic is $869 a year plus $132 for each user past three. Pro is $2,739 a year plus $165 for each user past five.

What does it cost to get set up?

Nothing. The import spreadsheet, the walkthroughs, the help chat and email support come with every plan. If you’d rather not do it yourself, the onboarding call and having us move your data in are free too.

Why does every user count?

It keeps the base price low and the bill easy to predict. Each plan includes a few users, and an extra one is $12 or $15 a month, which is less than an hour of anyone’s time. The whole point is for the crew to log their own washes, so we priced seats low enough that they’re never the reason to leave someone off.

Do I need QuickBooks?

No. Without it, your invoices are still built for you and you can copy the lines out in one tap. With it, they’re sent straight into QuickBooks Online after you’ve looked them over.

What happens when the trial ends?

The trial is on Pro so you can see everything. When it ends you’re moved to Free. Your yards, unit lists and wash history keep working with one office login and five crew logins. Nothing gets deleted, and if you pick a plan later, everything else is right where you left it.

Can I get my data out?

Any time, and you don’t have to ask us. You can download the whole thing as a spreadsheet, or as a full copy of every record, from inside the app.

Do you take a cut of anything?

No. Nothing per wash, per unit, per invoice or per connection. You pay for the plan and its users, and nothing else.

Is my customer list kept separate from other companies’?

Yes. Every record belongs to one business and there’s no way across to another. New accounts start completely empty, and we don’t claim any right to your data, combined with anyone else’s or otherwise.

Try it on next week’s washes.

Start free and have the crew log a week. If you’d like a look at the paid plans first, we’re happy to walk you through them.