Everyone opens the same app and sees the part of it their job needs. What one person does shows up on everyone else’s screen without anybody re-entering it.
Recurring stops are already there, because they come from each yard’s own schedule: Tuesday, 4pm, 240 minutes, every other week. The day board lays the week out as a column per person with their hours on top, and anything with nobody on it sits in an Unassigned column where it can’t hide. Assigning someone who’s already on another job at that hour is refused outright.
A yard the customer asked to skip gets skipped with the reason attached, so nobody has to remember why in three weeks.
A washer opens the app on their phone and sees only their own day. Tapping the stop opens the yard: gate hours, who to call, chemical restrictions, which units are excluded from the contract. They read it at the gate instead of finding out at the wash rack.
Then they tap the units they washed off that yard’s roster — each one showing when it was last done — and a unit that isn’t on the roster yet gets added right there. Detailing and hourly work like dock washouts go on their own tabs so they never land in the fleet wash count.
If somebody logs the wrong yard or misses a unit, the entry is edited rather than deleted and re-entered — with who changed it and what it said before kept on the record, because an invoice depends on it.
The inspection picks the washer who has gone longest without one, the yard from their stops that week, and the units from that yard’s roster. Each unit gets a side-view drawing laid out for its own type — a tanker, a roll-off, a school bus — and the inspector taps the parts that came out badly and scores them one to ten. “Looks clean” fills in the rest.
Pace comes from the units the crew actually logged for that stop, not from what the inspector happened to check. Over a few weeks each person’s record shows the spot they always miss, by name and by count. Conduct notes live beside the scores but never inside them.
Which stops got done and which got skipped, how many units went through, what each yard is owed for, who is due for an inspection, and whether the pressure washers are overdue for oil. All of it from records that were entered once, by the person closest to the work.
Every new book starts empty. Fill in one spreadsheet — people, trucks, accounts, yards, unit rosters, schedules, and wash history if you have it — and upload it. Before anything is written you get a plan: what will be created, what will be updated, and every row it couldn’t read with the reason why. Re-uploading a corrected file updates rather than duplicates.
Download the whole book any time, either as that same spreadsheet or as a complete copy of every record. It’s your customer list and your employees’ records; leaving should never require asking us for anything.
Five roles out of the box — full control, sales, frontline lead, equipment lead, frontline staff — and you can edit any of them or build your own from a list of individual permissions, plus exceptions for one person. Crew never see pricing, commissions or revenue. The rules are enforced by the database, not by hiding a menu.
Fourteen days free, no card. If it doesn’t fit how you run, you’ve lost an afternoon.